Job Opening Description

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Program Assistant, Grantmaking Resource Center

The Program Assistant will conduct proposal intake and review meetings for NED’s quarterly proposal review process and will focus on proposal intake and review for the NED’s Core Institutes and Strategic Cooperation Fund programs. The Program Assistant will liaise with the Grantmaking Program staff to ensure a smooth proposal intake and review process, implement process changes, develop written guidelines and resources about the proposal intake and review for the Grantmaking Program, maintain the Core Institute records in the Hex grantmaking database, and support learning and best practices in Grantmaking at the NED. The Program Assistant works collaboratively with the GRC Senior Manager for the Pre-Approval Process and Grantmaking staff working with Core Institute projects to achieve the objectives of the position.


Working with GRC teammates to support the quarterly board cycle (proposal intake, data entry for all proposals, scheduling review meetings for regional Program staff, Grants, and Compliance, review, and tracking of board materials, and preparing for the quarterly board meetings).
Tracking the status and progress of Core Institute projects through the approval process, updating and maintaining project information in tracking sheets and databases, and generating periodic reports using the database for various audiences at the NED.
Communicating frequently with the Core Institute coordinators and serving as a liaison between Core Institute and NED Grantmaking staff.
Helping to write and edit materials about procedures and technology systems for manuals, guidebooks, and other technical documents.
Assisting with the orientation of new Regional Program, Grants, and Compliance staff to the Grantmaking Program; databases; and any other relevant grantmaking systems.
Supporting GRC teammates with their responsibilities outside of preparations for each quarter’s board meetings (routing proposals and reports; recording and posting training; updating the intranet; coordinating planning meetings).
Maintaining GRC files.
Supporting the Sr. Manager for Pre-Approval Process and Sr. Director of the Grantmaking Resource Center as needed.
Other duties as assigned by the Sr. Manager for Pre-Approval Process and Sr. Director of the Grantmaking Resource Center.

0 to 2 years of administrative support experience, preferably at a grantmaking organization or an educational institution.
0 to 2 years of experience with customer service, student services, counseling, tutoring, teaching, or training.
Proficient in Microsoft Office Suite, and Excel, experience a plus.
Proficient in Microsoft SharePoint and/or grantmaking database a plus.
Other Qualifications:
Proficiency in one of the following languages preferred: Arabic, Farsi, French, Mandarin, Portuguese, Spanish, Turkish, or Russian.
Authorized to work in the United States.
Excellent written and oral communication skills in English.
Attention to detail, and ability to meet deadlines.
Ability to multi-task and manage diverse activities.
Works well in a team environment.

This position is part of the NED Bargaining Unit.


To Apply:

Applications must include a cover letter, resume, desired salary, and contact information for three professional references, of which one should be a supervisor. Please, no phone call inquiries. Apply here.

The NED is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The NED is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The NED believes that diversity and inclusion amongst our team members are critical to our success as an organization operating globally and seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

For more information, please visit our website at or [email protected]