Job Opening Description

APSIA:»»»Job Opening Description

Administrative Support Assistant 3 (Operations and Events Associate)

The School of International Affairs (SIA) is currently searching for an Operations and Events Associate to provide varying levels of support to all units within the School such as administration, admissions, career services, and academic and student affairs.

This position is responsible for planning events for the School, including but not limited to the following: new student orientation, open house for admitted students, admissions events, career services trips, graduation-related events, seminars, workshops, guest visits, and others. This position will be responsible for working with vendors, interacting with guests at the School, collecting and tracking data/RSVPs, scheduling space, and other logistics. The position also serves as the primary point of contact and first-line resource to all students and guests of the School. The role provides support to School operations including processing expense reports and reimbursements, providing faculty support, arranging travel, monitoring and tracking program applications, working in the customer relationship management (CRM) system, maintaining records and databases, preparing letters and mailings, maintaining calendars and appointments, scheduling, and other duties as assigned.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.