Job Opening Description

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Program Assistant, Institute for Security and Conflict Studies

The George Washington University’s Elliott School of International Affairs is one of the world’s leading schools of international affairs and the largest school of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engage the policy community in the United States and around the world.

The Institute for Security and Conflict Studies is seeking a Part-Time Program Assistant. The purpose of this entry level position is to provide basic administrative support to and on behalf of an academic program or initiative. This role will serve as a first point of contact, will answer routine program questions, and will assist the program staff with basic administrative support. Support could include answering basic inquiries, enrollment assistance, updating websites and list-servs, supporting event preparation and execution, scheduling rooms, ordering equipment, data entry, preparing basic reports, and similar duties. Often these entry level roles are tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. Typical duties are limited to administrative tasks that are routine, and under the direct supervision of more senior personnel within the department, or program.

 

Specific responsibilities include:

  • The Program Assistant is expected to work closely with the Institute director and associated faculty members in all of the Institute’s activities, including programming, event planning, and budgeting. The position is a one year appointment renewable for a second year at the department’s discretion. This position will report to the Director of the Institute, an Associate Professor of Political Science and International Affairs.
  • Provides day-to-day administrative and operational support, as well as manages budget, expenditures and reimbursements
  • Organizes and promotes events, travel, meetings, and conferences
  • Updates and maintains website and other social media
  • Assists faculty, students, and staff engaged in the implementation and administration of activities
  • Manages budgetary and administrative tasks related to Institute grants, including two large grants with multiple participants, budgets and reporting needs
  • Tracks and collects various records/data; prepares reports; and maintains records
  • Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

 

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications:

• Prior professional experience in project or program management is encouraged
• Experience with website design and management, specifically with WordPress, is desirable
• Experience with international students in an educational environment is desirable
• Demonstrated interest in international security issues, knowledge of East Asia in particular a plus
• Excellent communication, customer service, and organizational skills
• Experience in event management with high profile attendees
• Familiarity with word processing, database management, Excel, and PowerPoint
• Excellent writing skills in various formats including: research memos, newsletters, event invitations, emails, blog posts, and others. Attention to detail and ability to proofread your work and others
• Ability to manage multiple projects and tasks
• Strong teamwork skills
• Ability to work independently with minimal direction