Job Opening Description

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School Research Administrator

The George Washington University Elliott School of International Affairs (ESIA) is one of the world’s leading schools of international affairs and one of the largest schools of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engage the policy community in the United States and around the world.

Reporting to the Assistant Dean for Research (ADR), the School Research Administrator (SRA) is primarily responsible for helping faculty find funding and overseeing the development, review, and submission of proposals to federal agencies, foundations, international entities, and corporate sponsors. In this capacity, the SRA serves as the school’s primary liaison for pre-award matters with Elliott School faculty and staff, external sponsors, and the Office of the Vice President for Research (OVPR). The SRA is also responsible for supporting initiatives that increase faculty participation and improve the quality and success of proposals.

This position performs pre-award administration of sponsored research projects in the proposal development and submission phase. This position identifies potential grant opportunities and supports proposal development efforts: reviews subcontracts, service and consultant agreements; checks for accordance and grant compliance; and participates in proposal submission. This position supports the school’s research efforts.

Specific responsibilities include:

  • Consults with faculty and center and institute directors about their research agenda and projects for which they are seeking funding. Maintains a working knowledge of faculty expertise.
  • Proactively seeks and promotes funding opportunities that align with faculty research and school priorities, including distribution of a monthly Research Updates newsletter. Participates in regular meetings with the ESIA Development Team and the university’s Office of Corporate and Foundation Relations.
  • Assists with development and review of budgets and other proposal documents, ensuring congruence between what is described in the proposal and the budget and compliance with sponsor guidelines and university policies.
  • Serves as the primary point of contact with the Office of the Vice President for Research (OVPR) on all pre-award matters. This includes working closely with faculty, staff, and ESIA Finance to prepare proposal documents for OVPR review and serving as the point of contact with the pre-award Sponsored Projects Administrator (SPA) in OVPR to provide clarifications and implement requested revisions, responding to additional sponsor requests, and coordinating award negotiation and acceptance with OVPR’s award intake team and assigned Contracting Officer.
  • Stays abreast of the latest policies and practices in grants administration and appropriately communicates updates to staff and faculty. This includes attending relevant training offered by the University and actively seeking professional development opportunities in the field.
  • Oversees training of research support staff throughout the school on topics related to pre-award processes. This may include reviewing policies and practices at regular intervals or identifying topics of concern or in response to demand.
  • Organizes workshops and events to enhance the quality and visibility of faculty research and attract funding, including informational sessions and opportunities for collaboration.
  • Tracks proposal and award activity and produces internal reports; communicates with external sponsors on behalf of faculty members and the university as needed; Meets regularly with the post-award counterpart on the Finance Team to ensure coordination throughout the award life cycle.
  • With the ADR and Research Team:
    o Participates in meetings of Center and Institute Directors
    o Monitors and provides status updates on the funding levels of faculty whose salaries come from external sources.
    o Represents the Elliott School research team in interactions with other Elliott School or university units and external parties

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.


Minimum Qualifications

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.