Job Opening Description

APSIA:»»»Job Opening Description

Program Coordinator, Asia Program

Department: Asia Program
Location: Washington, DC
Job Type: Full-time

Department/Program Summary:

The Indo-Pacific increasingly tops the foreign policy agenda in both the U.S. and Europe. At a time when the international rules-based order is increasingly contested, GMF’s Asia Program fosters coordinated U.S.-European approaches to common challenges in the region while building closer U.S.-European-Asian partnerships. Through its long-standing, signature trilateral Track 1.5 dialogues with stakeholders from China, India, Japan, and Taiwan, the Asia Program promotes cross-fertilization of ideas and potential policy solutions in key foreign, economic, and security policy areas. As the United States continues coalition-building in the region and Europe is developing its own Indo-Pacific strategies, GMF Asia’s insights and networks have never been more vital and relevant. The Asia Program’s fellows and staff manage an active set of policy programs, conduct in-depth research, publish regular newsletters and podcasts, and frequently contribute articles and commentary to a wide range of international publications and news outlets.

Job Summary:

The program coordinator will support GMF’s Asia Program on a variety of convening and research activities that foster transatlantic cooperation related to Asia. S/he will assist with the day-to-day program operations including drafting grant proposals and reports, tracking budgets and expenses, contact database updates, program updates (website, calendar, team call notes, booklet, and op-ed collections), managing interns, and providing research and editorial support. The program coordinator will provide logistical support for the Japan, Taiwan, and Korea portfolios which includes the Japan Trilateral Forum, the Taiwan Trilateral Forum, the Young Strategists Forum, and other events. S/he will also take the lead in supporting the Asia Program’s U.S.-based convening.

Essential Duties/Responsibilities (in order of importance):

– Coordinate the day-to-day administration of the Asia Program, including liaising with staff across GMF, managing mailing lists, maintaining program schedules and calendars, monitoring necessary updates on the program webpages, and preparing budgets, contracts, and expense reports
– Lead planning and organization efforts for the Japan Trilateral Forum, the Taiwan Trilateral Forum, and the Young Strategists Forum, and the Asia’s Program’s U.S.-based convening
– Assist with the organization of other events for GMF’s Asia Program, including conferences in Europe and Asia and seminars and workshops at GMF’s offices. These include both in-person and virtual formats
– Manage multiple aspects of events and projects through tasks such as communicating with participants, vendors, and partners, developing written content, identifying potential participants, sending invitations, executing on-site event logistics, accounting/reporting
– Supervise the day-to-day activities of Asia Program interns and assist in their selection
– Engage in fundraising activities, including independently developing proposal narratives and budgets, communicating with funders, researching prospective funders, and drafting grant reports
– Manage production of the China Global podcast in conjunction with the program director
– Develop written content for Asia program materials on the GMF website, social media, or other outlets
– Provide research and editorial support for publications and digital content

Additional Duties/Responsibilities (in order of importance):

– Travel occasionally to events and meetings as needed

Internal/External Contacts:

– Interact daily with members of the Asia Program to provide research and administrative support
– Coordinate regularly with GMF staff on a wide range of administrative issues
– Communicate with external parties at all levels to provide information and facilitate activities related to GMF events
– Engage with funders through email and in-person meetings

Autonomy and Responsibility:

– Select and manage Asia Program interns
– Develop content for proposals and program materials independently
– Work collaboratively within the Asia Program and across GMF
– Represent the Asia Program in communicating and collaborating with its external networks
– Maintain confidentiality and use discretion regarding the operations of the Asia Program

Knowledge and Skills Needed:

– A demonstrable interest or background in contemporary East, South, or Southeast Asian politics and policy – particularly related to China, Japan, Taiwan, Korea, and/or India – or a familiarity with U.S.-European policy issues and global strategic debates about American foreign policy and rising international powers
– A minimum of three years of experience in a position that demonstrates the ability to multitask, work collaboratively with a team, and meet multiple deadlines in a fast-paced environment
– Strong event organization and management skills, with superb attention to detail
– Excellent writing and editing skills in English; proficiency or familiarity with Asian languages (e.g., Mandarin, Japanese, Korean, Hindi/Urdu) or European languages (e.g., German, French) a plus
– Solid research and analytical capabilities on matters of contemporary policy relevance


– Bachelor’s degree in international Relations or Affairs, Political Science, Economics, History, Asian studies, or another related field


– Minimum of 3 years of relevant experience.

The Organization:

The German Marshall Fund of the United States (GMF) is a private, non-partisan, American, public policy and grant making institution dedicated to promoting understanding and cooperation between North America and Europe on transatlantic and global issues.

GMF does this by:

– supporting individuals and institutions working in the transatlantic sphere
– convening leaders and members of the policy and business communities,
– contributing research and analysis on transatlantic topics,
– providing exchange opportunities to foster renewed commitment to the transatlantic relationship.

Founded in 1972 through a gift from Germany as a permanent memorial to Marshall Plan assistance, GMF maintains a strong presence on both sides of the Atlantic. In addition to its headquarters in Washington, DC, GMF has seven offices in Europe: Berlin, Paris, Brussels, Belgrade, Ankara, Bucharest, and Warsaw.

GMF is an Equal Opportunity Employer.


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