Job Opening Description

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Grants Assistant, Asia

The National Endowment for Democracy (NED) is a 501(c)3 grantmaking foundation that receives an annual Congressional appropriation in excess of $310 million and is governed by a private, bipartisan Board of Directors. This unusual arrangement positions NED to play a unique role as America’s leading foundation for freedom, empowering the institution to be nimble, innovative, and risk-taking in support of democratic activists, civil society organizations, independent media, and the NED family core institutes (the International Republican Institute, the National Democratic Institute, the Center for International Private Enterprise, and the Solidarity Center).

We seek a motivated, energetic, organized, and resourceful Grants Assistant, Asia who is a mission-oriented team player, and who would be excited to join a fast-paced Government Relations team. This position is based in Washington, D.C.

Position Summary:

The Grants Assistant assists grants staff with reviewing, processing, and tracking grant agreements, amendments, and other financial documentation, and preparing routine correspondence and reports. The Grants Assistant provides an essential role in ensuring smooth grant operations, timely processing, quality control, and accurate recordkeeping. This is an administrative position.

The mission of the Grants Administration department is to provide effective and efficient grants management, guiding grantees through the grant lifecycle to support their successful implementation of projects, in support of NED’s mission. The department strives to promote consistent implementation of policy and procedure, flexibility, responsiveness, innovation, and collaboration in the administration of NED’s grantmaking program.

Responsibilities:

Responsibilities include assists grants staff with reviewing, processing, and tracking grant agreements, amendments, and other financial documentation, and preparing routine correspondence and reports. The Grants Assistant provides an essential role in ensuring smooth grant operations, timely processing, quality control, and accurate recordkeeping. This is an administrative position.

Process and send final grant agreements, amendments, and routine correspondence. Tasks include database log-in, copying, distribution, tracking and filing. Keep grants staff members abreast of progress of agreements/amendments/correspondence.
Provide initial review of financial reports for accuracy, timeliness, compliance with format requirements and consistency with prior reports.
Update the grants database as required and produce assigned reports in an accurate, complete and timely manner.
Perform other duties as assigned.

Qualifications:

Bachelor’s degree or equivalent work experience.
Proficiency in Microsoft Word, Excel and Outlook.
Knowledge of grants management software/database helpful.
Interest in international affairs and the support and strengthening of democratic institutions worldwide.
Familiarity with or interest in Asia.
Asian language skills desired but not required.
Attention to detail and ability to multi-task.
Strong oral, written communication, and analytical skills.
Strong team player, preferably in a multicultural environment.
Ability to maintain focus on tasks with minimal supervision.
Ability to maintain professionalism under pressure.
Authorized to work in the United States.
This Position is Part of NED Bargaining Unit.

To Apply:

Apply Online. Applications must include a cover letter, resume, desired salary, and contact information for three professional references, one of which must be a supervisor. Please, no phone calls.

The NED is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The NED is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The NED believes that diversity and inclusion amongst our team members are critical to our success as an organization operating globally and seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

For more information, please visit our website at www.ned.org or [email protected]