Faculty Affairs Specialist

The Humphrey School of Public Affairs seeks an administrative professional to focus on faculty affairs and project management. The incumbent will report to the Associate Dean for Faculty and work closely with senior level administrators of the Humphrey School, such as the Dean, Associate Dean, Assistant Dean, Director of Finance, Director of Advancement, Director of Communications, and the Human Resources Manager.



Executive Project Management(40%)

  • Act as a liaison between the dean’s office, the School faculty, and the University central administration.
  • Collaborate with senior-level administrators within the School to create monthly faculty newsletters, ensuring that faculty members stay well-informed about the latest developments in research, teaching, and school/university operations.
  • Maintain and update the policies of the Humphrey School, including its constitution, bylaws, personnel plan, and other policies, in accordance with University regulations, timelines, and procedures.
  • Develop executive summaries, conduct background research, develop talking points for meetings, presentations, and events, and write memos and letters on behalf of the Dean’s Office.
  • Support the Associate Dean for Faculty in tracking and coordinating faculty participation in activities like professional conferences, events, book publications, etc.
  • Assist the communications team with speech writing or talking points for internal/external appearances by the school’s deans.
  • Proactively anticipate the high-level, executive needs of the School’s senior administrators based on the School’s mission and priorities in coordination with other staff members.
  • Take the initiative to perform identified tasks with little supervision and provide innovative ideas and solutions when needed.


Coordination and Administration of Faculty Affairs (40%)

  • Serve as the faculty point of contact for Works, a program that collects data and provides reports to support processes such as annual activity reporting, accreditation, and tracking faculty accomplishments
  • Manage Humphrey School committee assignments and schedules, including assigning annual committee membership and drafting committee charge letters.
  • Oversee faculty promotions and tenure procedures, including outlining responsibilities and timelines.
  • Support committees related to faculty affairs, including but not limited to the Promotion and Tenure Committee, the Merit Review Committee, the 7.12 Statement Review Committee, and the Salary Equity Review Committee.
    Supervise faculty ballot procedures using the University of Minnesota online voting system.
  • Track faculty sabbaticals and leaves and coordinate that information with appropriate departments.
  • Track nominations of Graduate Faculty Affiliates, notifying affiliates, notifying the Graduate School staff to list the approved graduate faculty affiliates for advising rights.
  • Moderate faculty email listserv activities.
  • Organize new faculty orientation and conduct annual check-ins.

Meeting and Event Management (15%)

  • Responsible for coordination, logistics, and agenda planning for schoolwide faculty meetings, including gathering agenda items from senior-level School administrators, producing primary and annotated agenda documents, preparing meeting materials, accessibility needs, recording meeting minutes, etc.
  • Manage a selected group of externally facing event projects/programs that increase the visibility of the School’s faculty.

Other Duties as Assigned (5%)

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