Manager of Grant Accounting

The American Council of Young Political Leaders (ACYPL) is a nonpartisan 501(c)(3) organization founded in 1966 to promote mutual understanding and cultivate lasting relationships among emerging political and policy leaders worldwide through international exchanges with countries and territories around the world. ACYPL programs are funded through grants from the United States Department of State and contributions from corporations, labor unions, foundations and individuals. ACYPL is a fully COVID-19 vaccinated and boosted workplace.

The Manager of Grant Accounting is primarily responsible for ACYPL’s major accounting functions, financial reporting, and managing multiple federal and non-federal grants. S/he will work with the ACYPL Program Team to ensure program expenses comply with grant conditions, approved budgets, and OMB procurement standards.

Bookkeeping & Financial Reporting
Record invoices in Online; print checks as needed
Ensure all expenses are properly backed up with supporting records i.e., invoices and receipts and include accurate account and class information
Process bi-weekly payroll and enter payroll journal entries in accounting system; maintain and reconcile leave accrual schedules
Input credit card transactions; reconcile credit card accounts; seek approval and pay monthly American Express bill
Process bi-weekly 403b contributions; maintain records for reporting and annual audit
Prepare and enter month-end accruals and recurring journal entries
Reconcile all bank accounts
Process revenue invoices and pledge receivables; maintain deposit files; reconcile revenue with development staff monthly
Prepare monthly financial reports;
Assist with other ad hoc reports required by internal and external parties
Assist CFO in preparing annual budget
Serve as primary contact for staff and vendors concerning accounts payable inquiries
Actively participate in documenting and updating processes and procedures in ACYPL’s Accounting Manual
Organize and maintain digital and physical files in accordance with record retention policies

Grants Management & Reporting
Serve as liaison with ACYPL Program Team; ensure compliance with grant conditions and approved program budgets
Ensure accuracy of program budgets in Salesforce; reconcile program budget records with accounting system
Review and approve program procurement documentation records
Process State department draw downs and federal grant requests; ensure proper approvals and maintain back up documentation
Prepare federal and non-federal grant financial reports
Assist in preparing federal grant and cooperative agreement proposal budgets and budget narratives
Support Foundation proposals and reporting, as needed

Audit and Tax Preparation
Prepare schedules requested by auditor
Prepare schedules and provide information for the annual 990 tax return
Provide information for the annual 5500 tax return
Prepare schedule for worker’s compensation audit

Required Skills
Three or more years of professional experience with steadily increasing job responsibility
Ability to quickly learn and use new technology for managing grants and operations, including accounting software and project management tools
Works independently with attention to detail, but also enjoys interacting with a team
Seeks and incorporates feedback and delivers timely work products
Experience with QuickBooks Online,, Excel, and ADP WorkforceNow preferred
Detail and deadline-oriented
Strong analytical and problem-solving skills
Ability to follow through on assigned projects
Possesses excellent interpersonal communication skills
Highly organized with the ability handle multiple projects and prioritize competing demands
Ability to deal with sensitive and confidential information

Essential Candidate Qualities
Genuine interest in international exchange
Takes their work seriously but doesn’t take themselves too seriously
Is a committed learner who likes to tackle new assignments
Integrity, honesty and a team spirit
Enjoys the challenge of a learning curve, but never views routine tasks as a burden
Highly flexible team player with the abilities to adapt his/her working style to different personalities
Actively pursues learning and self-development to enhance personal and professional growth
Works to both get it right and get it done


To apply, please send a cover letter and resume to with the subject line Manager of Grant Accounting; NO PHONE CALLS PLEASE.