Payne Program Coordinator - Finance and Operations

The Program Coordinator for Operations and Finance provides administrative and accounting support for Payne Fellowship Program. The individual will be part of the Donald M. Payne International Development Fellowship Program in the Bunche Center, providing backup and assistance. The incumbent would report to the Financial Manager of the Payne Fellowship Program.
The Donald M. Payne International Development Fellowship Program encourages the involvement of outstanding young people, particularly those from minority groups and those with financial needs, in international development careers. The Program selects Payne Graduate Fellows through a rigorous nationwide competition and supports them through two years of graduate school, internships, and entry into the Foreign Service of the U.S. Agency for International Development. USAID provides the funding for this program; Howard University manages it. Incumbent has the responsibility to the direction of student or temporary workers.

Internal contacts include staff and fellows. External contacts include government agencies, sponsor representatives, vendors, visitors, officials and the general public.

Compliance and Reporting
Assisting in compiling financial and tracking reports on program financial activities.
Helping to monitor the Graduate Fellows’ compliance with fellowship documentation and filing by ensuring tracking documents and files related to the Fellows are up-to-date and accessible.
Assisting with basic office functions, including answering, distributing mail, filing, and other tasks, as needed.
Communication with Key Stakeholders
Liaise with key university departments, including Research Administration Services, Human Resources, Procurement, and Accounts Payable.
Support the Financial Manager in drafting communication (e.g., letters of financial support) with graduate school partners to ensure timely payment of graduate school invoices.
Communicate with fellows when appropriate.
Operations and Organization
Monitor and track programmatic and personnel spending to ensure timely payments and efficient hiring.
Ensure that all activities conform to university and grantor standards.
Observe, review, and analyze processes to identify inefficiencies and areas where improvements could be made.
Design and maintain clear operational guides to ensure consistency of operations.
Support the Fellowship Program administratively when necessary.

Highly proficient in generating reports from data collected via Microsoft (Word, Excel, PowerPoint, Access) and/or other data collection systems.
Highly organized and able to prioritize, multi-task, follow through, and meet deadlines.
Ability to develop action plans in resolving and implementing organizational and operational problem goals.
Documented success as an innovator and creative problem solver.
Attention to detail with the ability to prioritize tasks, follow through on assigned projects, and meet deadlines.
Advanced financial management skills with a demonstrated ability to write correspondence, reports, guidelines, and instructions.
Strong oral communication skills with the ability to communicate effectively with a diverse population and establish and maintain effective work relations with faculty, staff, students, and the general public.
Ability to exercise discretion and ensure a high level of confidentiality.

Bachelor’s Degree and 1-3 years of related work experience. Eight years of related work experience may be substituted in lieu of educational qualifications.
Note: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not construed as a contract for employment.

COVID – 19 Vaccination Information:
All newly hired faculty, staff, and student employees are required to vaccinate and to have proof of vaccination(s) upon their first day of employment. Please familiarize yourself with the University’s COVID-19 vaccination requirements and verification policy.

Exemption and Waiver Information:
Medical and religious exemptions from vaccinations will be granted in accordance with federal and local law. Employees must request an exemption by completing the COVID-19 vaccination exemption request form.

To Apply

Applicants must submit their application and resume via the Howard University career portal for consideration.