As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Jackson School of International Studies (JSIS) is a leader in advancing the understanding of and engagement in world issues. As a unit within the Social Sciences Division of the UW College of Arts and Sciences, JSIS combines social sciences, humanities, and professional fields in innovative teaching, cutting-edge research, and robust community outreach. Housing 21 programs and centers spanning the globe and dedicated to offering the best in the field of international education, JSIS is an exciting place where the work of all faculty, staff, and students has a real-world impact.

The Jackson School of International Studies has an outstanding opportunity for a Program Operations Specialist to join their team.

The Program Operations Specialist position is essential for enhancing the visibility, performance, and funding of the Korean Studies, China Studies, Taiwan Studies, JSIS Japan Studies, and the East Asia Center programs through effective administration, outreach, and grant management.

RESPONSIBILITIES

Administration:
• Work with faculty chairs and managing director to set annual goals and establish benchmarks for East Asia Programs and Center performance.
• Coordinate communications and manage performance reports and budgets with relevant US and East Asian government agencies.
• Reconcile grant budgets, gift budgets, and revenue accounts and track monthly expenditures and budget changes.
• Work with faculty chairs and Office of Academic Services to handle program inquiries from prospective and admitted graduate students.
• Manage all aspects of the Visiting Faculty Program, including obtaining J-1 visas for visiting faculty and keeping them apprised of all relevant talks and activities offered by the East Asia Programs, Center, and JSIS.
• Actively seek support for and administer student fellowships across the East Asia Programs.
• Recruit, train, and supervise student employees.
• Coordinate Fellowships, eligibility, rules, timing, funding, paying, and award process.
• Prepare & submit reader/grader contracts.
• Update graduate student handbook for publication by JSIS Office of Academic Services.
• Participate in JSIS graduate student orientation.

Public Outreach & Events:
• Create instructional, research, and educational programs that maximize the East Asia Programs and Center’s resources while meeting the stated goals of program grants.
• Organize workshops for the general public and K-12 and community college educators.
• Develop and oversee coordination of regular lectures and symposiums throughout the year.
• Collaborate with off-campus community partners on joint activities for public and business outreach events and programs.
• Attend community events to establish connections between the East Asian community and East Asian Studies at UW.
• Serve on campus, local, and national boards related to the centers’ core functions to determine the centers’ role in on-campus and off-campus partnerships.
• Develop and oversee the publication of all printed and electronic material connected to the East Asia Programs and Center and oversee website updates.

Grant Writing:
• Work with faculty chairs and managing director to seek, apply for and administer grants to fund the East Asia Programs and Centers’ activities.
• Assist managing director in the preparation of Department of Education Title VI grant applications, as needed.

MINIMUM REQUIREMENTS
• Bachelor’s degree in East Asian Studies, Korean Studies, International Studies, or other related discipline and two or more years of experience providing relevant or related experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Additional Requirements:
• Excellent writing, copy editing, and basic research skills.
• Ability to work independently, as well as collaboratively with diverse groups.
• Outstanding organizational skills, attention to detail, and ability to establish priorities.
• Excellent written and oral communication skills, including working effectively with presenters, program participants, and UW faculty and staff.
• Excellent computer skills with advanced knowledge of Microsoft Office and desktop publishing, with an aptitude for learning additional software programs as needed.
• Significant experience interacting with East Asian community.
• Flexible schedule to allow for occasional attendance at evening and weekend events.

DESIRED REQUIREMENTS
• Master’s degree in East Asian Studies, International Studies, or other related discipline.
• Extensive knowledge of and experience studying or working in East Asia.
• Expertise in Korean or other East Asian languages and the ability to speak fluently and read at least one East Asian Language.

CONDITIONS OF EMPLOYMENT
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.